Medical Records Coordinator

We are seeking a detail-oriented and organized Medical Records Coordinator to support our healthcare team by managing patient records and ensuring the accuracy and confidentiality of medical documentation. The ideal candidate possesses proficiency with electronic health record (EHR) systems and experience in a medical office environment. This role maintains seamless administrative operations and efficient patient care delivery.

Organize, file, and maintain accurate patient medical records in accordance with HIPAA, CPI, Red Flag, and other privacy laws. Retrieve and update patient information across multiple EHR and imaging platforms efficiently. Track CD, image transfer, and report requests while verifying daily exam transmission to PACS.

Prepare and process medical information releases and subpoenas, verifying completeness and accuracy of records before filing or sharing. Monitor complaints from MD offices and flag recurring issues. Support data entry tasks related to patient demographics, insurance details, and clinical notes.

Collaborate with clinical, IT, administrative, and compliance teams to ensure timely updates and proper record management. Assist with quality and compliance initiatives, including MIPS reporting support. Participate in workflow reviews, suggest process improvements, and cross-train in receptionist phone duties.

Maintain up-to-date knowledge of company policies, follow safety protocols, and communicate effectively with internal and external contacts. Adhere to conduct, appearance, attendance standards, and manage time to meet daily objectives. Support special projects related to data integrity, compliance, or patient access.