Administrative Assistant III

1w1 week ago

Wellstar Health System

US · Full-time · $45,000 – $65,000

About this role

Work in a place where your contributions and ideas are valued, serving with compassion and pursuing excellence. At Wellstar Health System, enhance the health and well-being of every person served. Become part of professionals dedicated to making a difference in healthcare and lives.

The Administrative Assistant III performs complex administrative and clerical duties for Vice Presidents, including collecting, consolidating, and distributing department statistical data. Prepare documents for presentation, maintain office files including policies and procedures. Assist with department budget preparation, staffing reports, and operational duties like meeting scheduling.

Provide executive leader support by managing schedules, keeping leaders on track with reminders, and organizing workflow systems for filing, mail, and emails. Coordinate complex scheduling, meetings with staff, physicians, and associations, while managing calendars to avoid double bookings. Keep office supplied, handle procurement, and ensure professional representation.

Support special projects by tracking metrics, communicating timelines, and distributing progress updates. Attend committee meetings, take minutes, and respond to requests with excellent organization. Independently perform job functions while maintaining confidential information and complying with all policies.

Requirements

High School Diploma required
Bachelor's degree preferred
Ability to independently perform job functions
Maintain information of a confidential nature
Experience collecting, consolidating, and distributing department statistical data
Proficiency in preparing documents for presentation and meeting materials
Skills in assisting with department budget preparation and staffing reports
Capable of managing complex scheduling and professional representation

Responsibilities

Provide executive leader (VP) support including schedules, job duties, reminders about upcoming events
Efficiently manage, organize, plan, schedule, coordinate and maintain information for the leader
Assist with developing presentations and meeting materials
Manage calendars and complex scheduling arrangements involving multiple parties
Coordinate meetings with administrative staff, physicians and outside associations
Track metrics and measurements defined by committee and cabinet members
Attend and take minutes during committee meetings
Maintain all office files including policy and procedures